the Road Corvette Association, Inc.
The name of the association is the Down the Road Corvette Association, Inc. (DtRC), herein referred to as “the Club”.
The general purpose of the Club is to encourage planned trips, events, and social activities for the members of the club; to act as a source of technical information; to establish rules and regulations covering all activities of the Corvette club; to provide and regulate events and exhibitions of Corvettes by their owners; to encourage careful and skillful driving on public highways; and to own real and personal property as individuals to the forgoing purpose.
To become an active member, one must express an interest in the club and pay their dues. The applicant must own a Corvette. Mandatory membership to the National Council of Corvette Clubs, Inc. (NCCC) is a requirement of all members.
The Association will maintain 100% ownership of Corvettes by it’s members. A grace period of 90 days will be granted in such situations as a member may need to purchase another Corvette after the sale of their last automobile.
The annual dues for active members will be established at the annual meeting and will cover one fiscal year which will be from November 1st to October 31st. Dues will include single and double memberships and will also include NCCC dues. Membership will lapse 45 days after the beginning of the fiscal year or on the deadline for filing NCCC renewals; which ever date is first.
Membership will automatically lapse for non-payment of dues.
Any member may be expelled for infraction(s) of the Associations’ rules or for other causes as determined to be “not in the best interests of the Association”. All expulsion notices will be reviewed by the board of directors and voted on by the majority of the active members. However, before such action is taken, the member will be notified and have the opportunity to submit in writing or in person their position on any charge.
1.0 Annual Meeting
The annual meeting will be held for the purpose of electing new club officers, the hearings of the reports of the current officers and committees, and any other regular business to be presented.
The time and date of the annual meeting will be voted on by the members so as to be held at a time not in conflict with school closings or vacations.
2.0 Monthly Meeting
Regular monthly meetings will be held on the fourth Thursday of each month at 7:00 pm. at John Elway AutoNationUSA Chevrolet, Inc., unless otherwise designated by the vote of the Executive Committee Directors.
3.0 Special Meeting
In addition to the regular monthly meetings, special meetings may be called by the President, by a majority of the Executive Committee Directors, or by one third (1/3) of the membership, provided due notice is given to all members and in the call of the meeting, which shall specify the principal business of the meeting.
At all meetings of the members, one third (1/3) of all active members constitutes a quorum.
Each member will be entitled to one (1) vote. All action except election of officers will be by either voice or roll call vote at the election of the President or presiding officer. Election of officers will be by secret ballot.
All action regarding amendments to the By-Laws will be governed by a quorum of two-thirds (2/3) of the membership.
Voting by proxy or absentee ballot will not be allowed except with the approval of the majority of the officers and notice to all members.
The officers of the Club will be elected annually at the annual meeting in an open election. The officers to be elected are: President, Vice-President, Secretary, Treasurer, and up to four (4) Board of Directors.
In the event that any of the officers resign or become unable to hold office before the end of their term, the remaining officers will pick a member to fill the vacancy for the remainder of the term.
The Executive Committee Directors will consist of the officers and the members of the Board of Directors.
1.0 Duties of the President
The President will preside at all meetings of the members and perform the duties pertaining to this office. She/He will act as the Chief executive of the Club, and may call special meetings of the members under provision of Article III.
2.0 Duties of the Vice-President
In the absence, resignation, or inability of the President to act, the duties of the office will be performed by the Vice-President.
3.0 Duties of the Secretary
The secretary will attend the meetings of the members and the Board of Directors and record all minutes and notes in a book kept for this purpose.
The Secretary will have custody of the Club’s records and have the responsibility of compiling the Club’s monthly newsletter.
Note that the Clubs meeting minutes must include the number of members present (Quorum attained) and notice of the Treasurer’s report. The Treasurer’s report should not be sent to other clubs or NCCC regional officers.
4.0 Duties of the Treasurer
The Treasurer, subject to conditions and restrictions made by the officers, will have custody of all monies and deposit records, debts, and obligations belonging to the Club. They will receive all monies and make all payments of the Club debts subject to the conditions and restrictions made by the officers. The Treasurer’s records must be available to the general membership upon request.
5.0 Duties of the Board of Directors
The Board of Directors consists of the elected officers in Section one through four and up to four advisory Board Members to be elected to serve for two (2) years at a time. Every other year two (2) directors will be elected.
One of the Director’s shall act as Governor to the NCCC and perform all duties as required.
6.0 Duties of the Governor
The Governor’s duties are based upon the standards set forth by the National Council of Corvette Clubs, Inc. and are fully explained in the NCCC membership handbook.
1.0 Personal Liability
All persons or corporations extending credit to, contracting with, or having any claim against the Club or the officers, will look only to the funds and properties of the Club for payment of any such claim; or for payment of any debt, damage, judgment, or decree or any other money that may otherwise become due or payable to them from the Corporation or the officers; so that neither the members, the officers, present or future, will be liable personally therefore.
2.0 Audit of Club Account
It is the duty of all club officers to audit the Club account on an annual basis.
All members may be nominated for one or more offices, however, after elected will not be eligible for any other office. Members and their spouses can not hold positions as Executive Committee Directors during the same term of office if those offices both have signature ability against the Club’s accounts.
Officers shall be elected in the following order: President, Vice-President, Treasurer, Secretary, and Board of Directors.
Last updated and approved: 10/xx/2000